Social networks have made customer service a very public business. Now, dealing with customer inquiries is fraught with difficulty and potential calamity should a mishap gather momentum and go viral.
Companies know that they need to listen to their customers online, but effectively doing so can be difficult when customer are reporting problems and asking for help on multiple online channels.
The Power of Social Listening
One way to combat this problem is by using social listening to track and analyze customer complaints online. Companies then can track public comments made on social networks in real time. This data can be analyzed to reveal which channels customers are using to ask for support, what the main topics of customer complaints are, and what overall sentiment is toward customer service channels.http://z1.zedo.com/asw/rvt/v4/rvt.html?rvt=0&ce=UTF-8&n=647&c=647000071&g=183&s=1&cs=1&lf=10&zn=
The following tips will show you how to use social listening to understand your customers’ problems better and perhaps turn a potential crisis into an opportunity.
Here is a quick look at four steps to improving customer service using social listening.
1. Compare the performance of customer service channels to your competitors’
Understanding how your customer service channels are performing, especially when dealing with a high volume of inquiries, is pretty difficult.
By comparing your own channel with those of competitors’, you can quickly see whether you are underperforming or overperforming compared to the industry standard.
2. Identify the main problems your customers are having
Understanding the positive and negative sentiment of posts on customer service channels is a good first step. But to really understand your customers’ issues, you need more in-depth analysis.
One way to do this is to use a theme cloud generated based on the topics of discussion that appear most frequently. This way, you can begin to pinpoint exactly where you are going wrong.
3. Discover which customers are getting the most attention
Problems on social media can often start to spiral out of control, especially if a lot of other people are having a similar experience. In the image above, we can see that @mstupenengo’s two tweets have been shared extensively, suggesting that his inquiry may be worth looking into a little deeper.
By identifying which complaints on customer service channels are generating the most engagement, brands and companies can get a better understanding of exactly which problems are gathering the most attention on social channels and prioritize their responses accordingly.
4. Use alerts to be warned of potential issues
For a lot of large companies, multiple departments often need to work together to handle issues like customer problems. But getting information passed between departments quickly isn’t always easy, and any breakdown in communication can quickly lead to costly delays.
By using automated alerts that are triggered based on unusual activity around a Twitter channel or even a specific topic of discussion, relevant departments can make sure they stay on top of problems before they snowball and make sure each team gets the most current information.
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Every company has to deal with customer complaints. The job is never easy, especially if you are handling frustrated customers on a public forum. But social listening can help companies both understand their customers’ problems better and assist them more effectively.